1.  All Private Functions must be booked in the name of a current member of the Club and this member MUST be in attendance at the function.

2.  The main Function Suite and Dining Room are the only parts of the Club being let by this agreement. Persons attending the function must confine themselves to the suite and associated facilities. The other Club bars are reserved for the use of          the members.

3. The maximum number of persons at any function must not exceed 120.

4. Regular extension is in force for normal functions until 12 midnight with drinking up time 00.15 hrs prompt. Applications for later closing will only be considered for functions of a special nature when each will be considered on its own merits by the Council.

5. All guests must be signed in by a member and the Organiser(s) will ensure that the Visitors Book is properly supervised.

6.The member so named as the Organiser will be personally liable for any damages caused by persons attending the function.

7. The Organiser(s) of any function will make themselves known to the bar staff at the start of the function and will assist at its termination by ensuring that persons leaving the premises do so as quickly and quietly as possible.

8. The Organiser(s) must be capable of maintaining control throughout the function and must exercise that duty.

9. Unauthorised persons must not be allowed on the premises.

10. Any special requirements of Bar Service or Catering must be communicated to the Bar Staff or Club Caterer at least two weeks prior to the event.

11. Any catering required can only be provided by the Club Caterer. The Club Caterer can be contacted on 01506 652232 between the hours of 10.30 am and 7.00 pm.

12 Any member with a complaint regarding the conduct of a member of staff or regarding the facilities provided , should notify the Secretary, in writing, of any such complaint.

13. The premises must be left in a clean and tidy condition As a consequence Party Poppers and types of confetti are not allowed.

14. Only on payment of the booking fee will the booking considered to be confirmed.

15. The Club is run in accordance with the legislation in respect to the Smoking Ban and breaches of the policy will be dealt with in the defined manner.

16. Any breach of the Licensing Laws will result in the immediate termination of the function.

    THIS PARTICULARY APPLIES TO PERSONS PURCHASING ALCOHOL FOR CONSUMPTION BY PERSONS UNDER AGE OR PERSONS BRINGING ALCOHOL ONTO THE PREMISES

17. Whilst children are welcome at family functions they MUST be supervised at all times. Unsupervised children causing any disruption will cause the function to be terminated with immediate effect.

18. The Club has a Dress Code Policy which is enforced at all times. To view Dress Code Click Here

DATE OF FUNCTION……………………………..

OCCASION…………………………………………

ORGANISERS NAME…………………………….. CONTACT TELEPHONE………………………….

ADDRESS…………………………………………………………………………………………………………..

E-MAIL ADDRESS………………………………………

MEMBERS NAME………………………………… (MUST be in attendance at the function).

CATERING REQUIREMENTS: BUFFET YES/NO SET MEAL YES/NO

NUMBER OF PERSONS ATTENDING…………………..

LATE LICENCE REQUIRED YES/NO

WILL THERE BE A DISCO/BAND/CABARET YES/NO BOOKED BY THE CATERER YES/NO

FUNCTION SUITE RESERVATION REQUIRED FROM………am/pm TO………..am/pm

Note: For evening reservations the dining area may be in use for club purposes until 8.00pm. Whilst access can be allowed for setting up the hall, functions requiring the dining area should not schedule to start until 8.00pm.

There is a non-reimbursable booking fee of £30 for the Function Suite and a further fee (currently £17) if a late license is required on any day other than Friday or Saturday.

Please contact Allan Osborne, Secretary, on 01506 630505 at least one week prior to your function to confirm numbers.

Please sign below and return this form with payment to the Club Secretary at least fourteen days prior to the event.

I agree to abide by the Conditions of Let

Signed…………………………………..

Date…………………………………….

Booking fee received………..………………….. (Secretary)

Date……………………………………..

Please return this form with your Booking Fee.